Starting or Running a PTA Listserv?
MCCPTA Listservs
A Beginners Guide to the MCCPTA Listservs
May 24, 2006
Last updated March 12, 2008
MCCPTA maintains five listservs. Two of them are currently open to all who wish to subscribe. These two lists are called MCCPTA_Bulletin and MCCPTA_Delegates. It is important to note that as decided at the Feb. 27, 2007 Delegates Assembly, only people with voting privileges at a DA will be able to post messages to MCCPTA_Delegates. A detailed description of these two lists can be found in documents on this website. You must make a request to be added to either or both of these lists. Addition is not automatic!
The other three lists are MCCPTA_Board, which is for MCCPTA Board of Directors members only plus the Listservs Subcommittee and Website Subcommittee Chairs and the MCCPTA Office Manager, MCCPTA_Treasurers, which is for Treasurers of locals only, plus the MCCPTA President and Treasurer, Listservs Subcommittee and Website Subcommittee Chairs and the MCCPTA Office Manager, and MCCPTA_Presidents, which is for Presidents of locals only, plus the MCCPTA President and Vice-Presidents, Listservs Subcommittee and Website Subcommittee Chairs and the MCCPTA Office Manager. Other MCCPTA Officers, Area Vice Presidents and Cluster Coordinators may also request to be added to the MCCPTA_Treasurers and MCCPTA_Presidents lists. Local Presidents may request to be added to the MCCPTA_Treasurers listserv, but will only be added if the local Treasurer is also on the listserv since the point of the listserv is to reach local Treasurers directly. MCCPTA_Board is the only list that allows attachments. Any materials posted to the other four lists must be included in the text of the message.
There is one primary moderator, also called the Listservs Subcommittee Chair, for all five listservs who handles all administrative tasks such as adding new subscribers, changing email addresses, changing delivery options, etc. For the lists that are ‘moderator post only,’ in addition to the primary moderator, there are other people designated as moderators who have the ability to post messages. These people are: for MCCPTA_Bulletin – the MCCPTA President; for MCCPTA_Presidents – the MCCPTA President; for MCCPTA_Treasurers – the MCCPTA President and MCCPTA Treasurer. In addition, for all three listservs, the MCCPTA President may appoint other moderators as needed from among the MCCPTA Officers. Finally, since it is recommended that all listservs have multiple owners, the President reserves the right to appoint for all listservs an additional owner or owners from the MCCPTA Officers or the Listservs Subcommittee who has knowledge and expertise with Yahoo Groups.
Instructions for joining MCCPTA_Bulletin and MCCPTA_Delegates can be found in the subscription information document. As long as they have provided the requested contact information, including an email address (Blue Book information for local’s presidents and treasurers), new Board members are added automatically to the MCCPTA_Board and MCCPTA_Bulletin lists as soon as they assume office, Presidents of locals are added automatically to the MCCPTA_Presidents list upon assuming office, and Treasurers of locals are added automatically to the MCCPTA_Treasurers list upon assuming office. Other MCCPTA Officers, Area Vice Presidents and Cluster Coordinators need to contact the moderator to request to be added to MCCPTA_Presidents and/or MCCPTA_Treasurers – they are not added automatically. The same is true for local Presidents that wish to be put on the MCCPTA_Treasurers listserv. If you have assumed office and find there is a delay in your being added to a list, please feel free to contact the moderator directly.
It is important to note that there is minimal message overlap between MCCPTA_Delegates and MCCPTA_Bulletin, but the MCCPTA_Presidents list, MCCPTA_Treasurers list and MCCPTA_Board list will have some overlap with the other lists.
Patti Twigg
MCCPTA Communications Committee Chair, Listservs Subcommittee Chair and Listservs Moderator
listservsmod@mccpta.com
Listservs Committee Reports / Workplan, 2006-2007
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